Tuesday, March 16, 2021

A step-by-step wedding preparation plan (checklist)

Wedding preparations should proceed gradually and intelligently so that you don't miss anything important. Don't know where to start? What needs to be done first? Below we've covered the basic steps in the initial stages of wedding preparation, but we've gone beyond that and looked at all the possible nuances in a detailed wedding preparation plan.

A step-by-step wedding preparation plan

Let's take a look at the 5 key steps in wedding preparation:


Step 1: Wedding date.

 First, you need to decide on a date for your wedding. It is the date that determines your next steps. If you are planning a summer wedding, you should start your wedding preparations 6-7 months before your wedding day. This time frame is due to the possible workload of the selected contractors and banquet venues. In high season, available dates sell out like hotcakes.


Step 2: Concept

 Decide on the concept and style of your wedding. You need to understand what you want to see in your wedding so contractors can make your dream come true.


Step 3 - Agency or do it yourself

 Decide whether you will plan your wedding yourself or with the help of a wedding agency. Wedding specialists will help you plan your wedding point by point. After that, you can safely put your worries in the caring hands of the organisers. By contacting the agency, you will only benefit, as all the organisers work with contractors who give them discounts. When choosing a bridal agency, check customer reviews and be sure to sign a contract.

 If you are ready to prepare on your own, you need to make a detailed plan for your wedding preparations.


Step 4: Guest list

 The guest list will vary throughout the preparations. Sometimes the original number of guests can be doubled or halved. You need to know at least the approximate number of guests to order your banquet venue and wedding style. Check the number of guests a month in advance. Also remember to check guest availability a few days before the wedding.

You have the right to refuse guests in several cases:

 Children at the wedding. If you have decided that your wedding will be without children for certain reasons (budget, wedding concept, etc.).

Companions. Each guest is an additional burden on the wedding budget. If the guest and their companion live together, you are obliged to invite both. If the guest and companion have been together for about six months and you have been in contact with them, in which case you must invite the couple. For friends who are on the prowl, you should explain that if their relationship cannot be called serious, their companion is not invited to the wedding.

Step 5: Choosing a wedding venue

 Based on the number of guests, it is worth choosing a venue for the banquet. When choosing a venue, consider the concept of your wedding. Make a choice whether you want an urban wedding or an outdoor wedding. Be prepared for the fact that if you choose a city venue, the crowded construction site will make organising your wedding fireworks unavailable. But KEYSHOW can help you decide on the best option for ground fireworks as well as the efficient use of park products.

 Countryside banquet venues usually have free space for both musical fireworks and a free stroll with a photo shoot. The convenience of a country venue is that you can host your guests at a hotel complex and continue the banquet the next day in an informal setting.

 Countryside venues also allow you to organise an offsite registration, saving on transport for guests and honeymooners.

 The above points are paramount, but don't forget that a wedding is a fine-tuned mechanism consisting of 1000s of nuances (host, banquet, sound hire, fireworks, etc.) that add up to the perfect wedding. A perfect wedding requires a perfect plan.

 A detailed plan for your wedding preparation by month

6 months before the wedding

 Pick a wedding date. The beautiful combination of numbers has long gone out of fashion. Each time of year offers different benefits for weddings. For example, in autumn or winter, prices for many services fall due to reduced demand.

Choose a registry office. Apply at the registry office/stand in the electronic registration queue. There is a discount if you apply through the State Service portal. Please note that as of 1 October 2018, Russians now have the option to apply for a year in advance.

Important: the minimum period between application and registration is 30 days. But there are exceptions, for example: pregnancy, birth of a child, threat to the life of one of the parties, departure for a long business trip, etc. In the above cases, the registration of the marriage can take place on the day of the application.

Think about the concept, style and theme of the wedding. What key points would you like to bring to life? Large scale decorations and a fabulous carriage ride? A grand musical firework display to the tune of your first kiss or a modest arch of sparklers?  All are achievable if the right contractors are found.

Where will the reception be held? Do you want to get married in a registry office or have your reception on the grounds of a banquet?

Draw up a rough guest list. Don't be surprised if only 65-75% of your original guests arrive on your wedding day.

Estimate the approximate cost of services desired and your wedding budget.

Five months before the wedding

 Decide whether you'll organise everything yourself or through an agency. As mentioned above, you'll save a triple dose of nerves by outsourcing your wedding to an agency.

Find a professional wedding coordinator or choose someone to take on this role. Usually your wedding day coordinator is your best friend's part-time witness.

Think about the style, colour scheme and concept of the wedding.

Start choosing a dress and taking care of your wedding image. Many bridal salons offer the option of having the dress fitted to your figure. A dress storage service before the wedding has saved more than one bride, because not everyone has the opportunity to accommodate a large-sized dress in their flat.

Choose a restaurant/country banquet venue. Perhaps you choose a catering service and have your wedding in a country house/rent a marquee.

Four months before the wedding

 Interview guests who will be able to attend in advance.

Take care of wedding supplies - buy, order or make your own. Many newlyweds stick to the principle of making their own accessories.

Think about the decor of the hall, reception and photo area.

Have a meeting with the restaurant manager to discuss the details, make a contract and make an advance payment.

Choose your photographer, videographer and host. When meeting with the contractors, be sure to discuss all the terms and conclude the contract. Make a prepayment. Think up and discuss your wedding script with your host.

Choose and order your entertainment, music and pyrotechnics. Negotiate terms of service, sign contract and prepay.

Negotiate with the pyrotechnics company about the design of the proposed fireworks display.

Now is the time to start dreaming about where your honeymoon will take place.

Reserve a limousine or other honeymoon transport if required. Prepay in advance and sign a contract.

Pay upfront and finalise the contract.

Plan/plan your outing, select beautiful views and iconic places to visit on your wedding day (if there will be an outing).

3 months before the wedding

 Sign up for a wedding dance production. Impromptu from the outside looks ridiculous, it's better to entrust the choreography of your dance to a specialist. Of course, the usual slow dance to romantic music has its charm, but the staged dance looks more harmonious and effective. And what pictures you get in a cloud of heavy smoke...

Find the perfect make-up artist for you. Be sure to arrange a rehearsal of the image. This will help to see all the disadvantages of the chosen image and on the wedding day to take them into account and correct them.

Choose a decorator (if there will be hall decor). Meet with the decorator/florist, discuss the details and sign the contract. Order the bride's bouquet and groom's boutonniere from the florist. Pay in advance for the decorator and florist. Plan the decorations for the banquet room and reception area together with the decorator.

Prepare and send out the invitations. Choose a delivery method: by mail, via social media, in person or through someone else.

Purchase the necessary clothing for the groom. A blue three-piece suit is terribly fashionable. Pick the perfect look for the groom that goes beyond the standard suit. For a summer wedding, a look that consists of: a waistcoat/slacks, skinny trousers and classic boots/sneakers/moccasins is perfect.

Two months before your wedding

 Buy the right accessories for your look; shoes should be comfortable and cushioned so that the hated blisters don't ruin your wedding day mood.

If the weather permits, buy a cape or fur coat.

Negotiate a menu. Many restaurants offer tastings, don't turn them down - tasting will help avoid unpleasant surprises on your wedding day. Consider whether you'll have a buffet in the welcome area.

Do a LoveStory. A walk with the photographer will help you relax and get used to being photographed and help you consider the good/bad camera angles.

Take your rings and hide them away so you don't lose them.

Write out a list of gifts you want to receive. If you don't want to worry about getting a second microwave and an extra hoover after the wedding.

1 month before the wedding

 Book a hotel for the wedding night (if the banquet will be out of town, book a suitable room).

Purchase alcohol and juices/water. Use an online calculator to calculate the amount of alcohol and other drinks.

Try on dress and make adjustments if necessary. Trying on your wedding dress can be combined with a visit to your make-up artist so that you can fully appreciate your wedding gown.

Plan your wedding day carefully. Every minute counts. Timing is the most important part of your wedding day.

Talk to your photographer about the theme of your wedding shoot and where it will take place. Consider whether you'll be doing a series of 'bride gathering' photos.

Order a cake. You will need to know the exact number of guests to order the cake. The average portion of cake is 150-200 grams per person. Please check whether the cake will be delivered to the venue. Pay for the cake in advance.

Plan the seating arrangements for your guests at the banquet. Try to ensure that guests at the same table are not unpleasant to each other.

Make hotel reservations to accommodate out-of-town guests.

Buy wedding accessories: ring cushion, marriage certificate cover, garter, etc, etc.

2 weeks before the wedding

 Remember to call all the contractors to make sure everything goes according to plan and you are not forgotten.

Plan a hen party and a bachelor party. Go on an adventure or have fun like never before.

Think about what your second wedding day will be like. A picnic by the river, a boat ride or a family night out - it's up to you.

Prepare/supervise the preparations for the bride price (if there will be one).

Call your guests to make sure everyone can attend.

Purchase the necessary prizes for the wedding contests.

Print out a seating plan for your guests.

Buy symbolic gifts for your guests.

Write your love story for your host (registrar). Also make a seating plan for your host with photos of your guests and a short story about them. Some presenters ask for interesting stories from the honeymooners' childhood. These stories are great to soften the atmosphere at the banquet and help the newlyweds to relax and realise that they are with family.

Two days before the wedding

 Deliver the wedding dress to the bride's gathering place.

Take everything you need to the restaurant as well as alcohol and drinks.

Double-check the number of guests and their seating plan.

Rehearse the wedding dance at the restaurant if necessary.

Take care of yourself. An updated manicure and pedicure will allow you to relax and gather your thoughts.

Arrange for flowers and cake to be delivered to your wedding venue.

Visit the registry office to register your marriage (if the registry office is out of town).

Check with the wedding coordinator or person in charge and give them all the contacts

The day before the wedding

 Check that all contractors are ready.

Prepare your suitcase for departure, don't forget passports, visas, sunscreen and lots of positivity.

Don't forget your passport and rings.

Spend the evening in each other's company. A heart-to-heart talk and a romantic setting will take the edge off.


Checklist for your wedding day:

 Be in good spirits.

Check all the documents.

Gather bouquet, boutonniere.

Make sure all necessary items are where they should be.

Have all contractors arrived?

Are all the guests ready? Who's running late?

Bring: anti-static, tissues (lipstick to wipe your face after congratulating Aunt Zina); powder (to correct the makeup eaten by the groom); a change of shoes; pads (just in case); band-aids (ouch, shoes chafed) and lipstick (groom, still not all the tube eaten).

Don't forget to take money with you to pay the contractors (!). It's better to take a little extra.

Pay for all the services.

Relax and admire your personal fireworks display and show program.

If you follow the above step-by-step wedding preparation plan, there will be no unpleasant surprises in your wedding arrangements. And remember: it's your day, and nothing should dampen your sunny mood on the day. The success of the wedding depends on your mood, as guests are very sensitive to the mood of the newlyweds.